Love animals? Want to spend your day surrounded by wagging tails and soft purrs?

Humane Society Silicon Valley (HSSV), a privately funded, 501(c)(3) non-profit, has been serving people and pets in Silicon Valley since 1929. HSSV is a leader in animal welfare through our lifesaving efforts, community programs, and the many ways we are working to move the animal welfare industry forward. Our mission is to save lives, keep families together, and create a better future for pets and their people.

We are a passionate, high-performing team who believes that collaboration is key to our success. Our best work is achieved by leveraging each other’s strengths and creating opportunities for professional growth. Join a team that focuses on our key values of kindness, courage, and impact!

Overview

The Staff Accountant will be responsible for managing accounts payable (A/P), fixed assets, inventory, and month end responsibilities while working closely with other Finance staff members, internal departments, and external parties. This self-motivated individual supports HSSV's mission, enjoys working around animals, and is an effective communicator and team player. The Staff Accountant must have exceptional attention to detail and the ability to stay organized in a fast-paced environment with an emphasis in fiduciary responsibility.

Duties and Responsibilities

Accounting

• Drive bi-weekly and monthly inventory reconciliation of Pet Store and Medical supplies.
• Manage sales and use tax prepayments and returns as well as prepaid allocations, releases, and property tax filing compliance.
• Reconcile and maintain fixed assets and depreciation schedules as well as managing additions and disposal entries.
• Manage general ledger account reconciliations including cash accounts and handle month-end journals.
• Analyze accounting variances, leverage fiduciary judgement, and take appropriate action to resolve matters.
• Ensure compliance with audit documentation including fixed asset additions and restricted gift spend.
• Provide project and ongoing support for the Controller and the Accounting Manager as needed.

Accounts Payable

• Manage A/P through Concur, ensuring accurate charges to accounts and cost centers by analyzing invoices and expense reports.
• Control expenses by verifying and reconciling ACH, direct debits, credit card transactions, invoices and employee expense reports, and by applying and posting payments in NetSuite.
• Ensure quality of data integration between Concur and NetSuite and maintain accurate and organized digital vendor files including invoices and contracts.
• Handle weekly A/P ACH and check runs and Positive Pay process for check payments.
• Train end users in Concur and maintain the system and data integrity.
• Manage vendor ACH forms and W-9s, ensuring compliance with 1099 reporting.
• Other job duties may be assigned as needed.

Requirements

• Experience and proficient with A/P and accounting systems; Concur and NetSuite a plus.
• Ability to adhere to generally accepted accounting principles with a focus on fiduciary responsibility; non-profit experience a plus

• A deep commitment to the mission of HSSV – to save lives, keep families together, and create a better future for pets and their people.
• Outstanding communication and relationship building skills (with internal and external audiences), including excellent written and verbal communication skills.  
• Proven ability to multitask in a fast paced environment with adaptability to meeting evolving organizational needs.
• Demonstrated accuracy and thoroughness with accounting and ability to identify and analyze problems and recommend effective solutions with a strong attention to detail.
• Ability to work independently as well as collaboratively as part of a team.
• Proficient with Microsoft Office Suite, specifically Excel.

Work Days and Hours
This position is Monday-Friday and is 100% onsite.